Faculty Resources

ADVISEMENT REFERENCE MANUAL FOR THE LIBERAL ARTS PROGRAMS

The Advisement Reference Manual, used by the advising and teaching faculty in the Academic Advisement Center, is an in-depth resources which should prove helpful to any faculty member engaged in advising liberal arts students at NCC.  The manual is designed to be used in concert with the Master Academic Plan and Liberal Arts Degree Trackers.

ADVISING OBJECTIVES

  • Effective advisement involves assisting the student to find a good match between the his/her interests, abilities and career objectives, and the College's courses and programs.
  • Advisors should  make course and program recommendations based on the advisor's assessment of the student's ability to be successful in the experience.
  • The advisement dialogue should be initiated with the recognition that advisement is an ongoing process that should continue throughout the student's college experience.
  • This dialogue can be continued at a later time.

ADVISING PROCEDURES

  • Check placement scores results, transcripts, Academic Standing, and the Degree Evaluation page from the Portal.
  • Using the placement results, review students' academic strengths and weaknesses. If students are in programs such as liberal arts, with a wide array of course options to choose from, evaluate as best you can, the student's ability to succeed in the course prior to recommending it.
  • Fully inform students about degree requirements and SUNY Seamless Transfer.
  • Students placed in remedial courses should not be given heavy academic programs. If a student placed into 2/3 remedials they must enroll in and complete NCC 101.

MEANING OF ACADEMIC STANDING CODES DISPLAYED ON THE TRANSCRIPT

  • Good Standing - maximum 17 credits or the equivalent.
  • Academic Warning - maximum 14 credits or the equivalent because of low GPA after first semester.
  • Academic Probation - maximum 11.5 credits or the equivalent due to low GPA.  A "HOLD" is placed on student's records.  Student must complete one Retention Strategy Session intervention. Refer student to the Center for Educational and Retention Counseling (CERC) located in Building M, Room 19 for more information.
  • Non-degree seeking students are not eligible for financial aid. Scenario I: Incomplete applicant due to missing high school or college transcript or other document and may register for maximum 17 credits. Scenario II: Student interested in taking courses, but not working towards a degree. These students are restricted from taking courses that require pre-requisites unless they were completed at another college.  
  • Visiting Student. Scenario I: Previous summer school student. This student must re-apply to the College in order to become a matriculated student. Scenario II: Visiting full time student from another college. Attends by special arrangement with our Admissions Office.
  • Academic Dismissal: Students who have been out for two or more full semesters (one academic year) can be reinstated (no appeal application required) by re-admitting at the Registrar's Office; students who wish to return before this time frame must file an appeal application. These students cannot register unless they have been re-admitted by the Academic Standing Committee. 
  • Remedial Dismissal: Any student who does not pass a remedial class within three attempts will be remedial dismissed. Student will receive a letter from the related academic department (English, Reading, or Math) which includes the college policy. Student can reinstate after a separation of at least one academic year (fall/spring), only if future placement test results reveal no need for remediation in the area(s) for which the student was dismissed and/or college-level credits have been awarded in the failed area(s). Placement retest must be scheduled with Placement Testing, (516) 572-7780. In an extenuating circumstance, a student who has been out less than one year may contact the dismissal department to discuss his/her situation to see if an exception to this policy may be granted.  

SPECIAL PERMISSION PROCEDURES

  • "Academic Dismissal" once reinstated, refer student to Center for Educational and Retention Counseling (CERC), Nassau Hall, Building M, Room 19 516. 572.7141.  
  • "Remedial Dismissal" These students cannot register unless they have been re-admitted. See Remedial Dismissal above.   
  • “Academic Warning ” limited to 14 credits because of low GPA, refer student to CERC if requesting to enroll for more than 14 credits.  
  • “Academic Probation" due to low GPA. These students must make an appointment with CERC in order to register. 
  • Students in "Good Standing," who request 18 credits, must get an approval from an Academic Advisor. Student Services Center, 516.572.7436.
  • Students in "Good Standing," who request 19 credits or more, must get an approval from the Director of the Academic Advisement Center.

ADVISEMENT CHECK LIST

  • Review the requirements of the student's degree program before advising students.
  • Discuss student's goals and plans to get a sense of student's direction (undecided, pre-med, allied health sciences, pre-law, future teacher etc.).
  • Check academic standing to determine the maximum number of credits for which a student may enroll.
  • Check to see if student needs to complete any remedial course work and put appropriate remedial on the course selection form immediately. Recomend no more than 12 to 15 credits, including remedial credit equivalents.
  • Check to see what degree requirements the student has fulfilled and determine what still needs to be taken. Use either the degree tracker sheet (pink AA or blue AS for Liberal Arts majors) or the detailed Degree Evaluation Report from MyNCC Portal.
  • Review pre-requisites before recommending a course.
  • Review transcript to get a picture of the student's academic experience, areas of strength and weakness, etc.
  • Enter courses and alternate courses on the Course Recommendation Form (alternates are very important for student self-registration).
  • Use "Not Applicable to Degree" area on the Course Recommendation Form if course does not apply to student's degree requirements.
  • Discuss student's realistic time availability for classes, study, number of hours devoted to work, child-care or other responsibilities so as not to overload student with credits.
  • Legibly sign and date the Course Recommendation Form and make sure the student's name and NCC ID number appear on the form. Give student white copy and return the yellow copy to the department for filing.